| 7. | | | A. | General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify June 7, 2023, and June 14, 2023; approve June 21, 2023, June 28, 2023, and July 5, 2023, subject to review and ratification
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| B. | Minutes of City Council meeting of June 6, 2023
RECOMMENDATION:
Approve
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| C. | Council on Aging Appointments
RECOMMENDATION:
1. Approve Council on Aging reappointments of Tony Gitt and Mary Jane Taintor to serve two-year terms ending July 2025.
2. Approve Council on Aging appointments Jim Bruno, Dorothy Hatfield, and Nivedita Vaidya to serve two-year terms ending July 2025.
3. Find that this action is not a project as defined in the California Environmental Quality Act.
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| D. | Youth Commission Appointments
RECOMMENDATION:
1. Approve Youth Commission reappointments of Lindsay Freedman and Helen Reveles to serve one-year terms ending July 2024.
2. Approve Youth Commission reappointments of Benjamin Glaubke and Nithilan Jeyakumar to serve two-year terms ending July 2025.
3. Approve Youth Commission appointments of Chenya Kwon and Alex Lee to serve two-year terms ending July 2025.
4. Find that this action is not a project as defined in the California Environmental Quality Act (CEQA).
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| E. | Dudek Environmental Consulting Services
RECOMMENDATION:
1. Approve First Amendment to Task Order No. 3 (On-Call Contract No. 12520-2020) with Dudek Consulting of Santa Barbara, CA, to complete environmental documents for the Los Robles Comprehensive Cancer Center Project at 400 East Rolling Oaks Drive, in the amount of $169,527, increasing the total not-to-exceed amount to $294,527.
2. Authorize staff to waive formal Request for Proposal/Qualifications (RFP/Q) process and amend the task order to allow a not-to-exceed amount above the $125,000 task order threshold, pursuant to Thousand Oaks Municipal Code (TOMC) Section 3-10.501.
3.Authorize expenditure in an amount of $169,527 from A/C #001-4210-641-5947 (Contracted Services, Reimbursable).
4.Find that the approval of a professional services agreement is not a project under California Environmental Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 14, Chapter 3, Article 20).
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| F. | FY 2023-24 Top Priorities & Citywide Goals for FY 2023-24 & FY 2024-25
RECOMMENDATION:
1. Approve City Council Top Ten Priorities for FY 2023-24, the Citywide Goals for FY 2023-24 and FY 2024-25, and reaffirm the City Council Norms.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| G. | Blanket Purchase Orders for Hot Mix Asphalt and Concrete
RECOMMENDATION:
1. Approve blanket purchase orders and authorize expenditure in the amount of $440,000 from various General Fund (001) and Water Operating Fund (611) accounts as available, for hot mix asphalt material not to exceed $220,000 per fiscal year, per vendor, for FY 2023-24 and FY 2024-25, with Vulcan Materials Company (Oxnard, CA) and Granite Construction, Inc. (Santa Paula, CA).
2. Approve blanket purchase orders and authorize expenditure in the amount of $660,000 from various General Fund (001) and Water Operating Fund (611) accounts as available, for concrete material not to exceed $165,000 per fiscal year, per vendor, for FY 2023-24 and FY 2024-25, with Cemex Cement, Inc. (Moorpark, CA), Sprague’s Ready Mix (Simi Valley, CA), National Ready Mix (Moorpark, CA), and State Ready Mix (Oxnard, CA).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| H. | Supply and Delivery of Polymer to Hill Canyon Treatment Plant
RECOMMENDATION:
1. Award General Services Agreement to Solenis LLC (Wilmington, DE) for a three-year term with two optional one-year extensions, in an amount not to exceed $1,930,630 for the supply and delivery of polymer to Hill Canyon Treatment Plant (HCTP).
2. Authorize expense in the amount of $620,227 for FY 2023-24 and $643,543 for FY 2024-25 from A/C #621-8250-685-3242 (HCTP/Wastewater Chemical Supplies).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| I. | Biosolids Hauling and Beneficial Reuse Services
RECOMMENDATION:
1. Award three-year General Services Agreement to Synagro-WWT, Inc. (Taft, CA) for an amount not to exceed $2,773,260 for Biosolids Hauling and Beneficial Reuse and authorize City Manager to extend the contract term once, for a period of two years.
2. Authorize expenditure in the amount of $923,420 for FY 2023-24 and $923,420 FY 2024-25 from A/C #621-8250-682-5691 (Biosolids Contracted Services).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
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| J. | Supply and Delivery of Chemicals to Hill Canyon Treatment Plant
RECOMMENDATION:
1. Award General Service Agreement to Univar Solutions USA, Inc. (Kent, WA) for a two-year term in an amount not-to-exceed $333,012 for the supply and delivery of Ammonium Sulfate.
2. Award General Service Agreement to California Water Technologies, LLC (Detroit, MI) for a two-year term in an amount not-to-exceed $527,100 for the supply and delivery of Ferric Chloride.
3. Award General Service Agreement to Momar, Inc. (Atlanta, GA) for a two-year term in an amount not-to-exceed $325,611 for the supply and delivery of Glycerin.
4. Award General Service Agreement to JCI Jones Chemicals, Inc. (Torrance, CA) for a two-year term in an amount not-to-exceed $2,565,420 for the supply and delivery of Sodium Bisulfite and Sodium Hypochlorite.
5. Authorize expense in the amount of $1,800,410 for FY 2023-24 and $1,950,663 for FY 2024-25 from A/C #621-8250-685-3242 (Hill Canyon Treatment Plant/Wastewater Chemical Supplies).
6. Find that this action is not a project as defined under the California Environmental Quality Act.
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| K. | E-Discovery Software Contract
RECOMMENDATION:
1. Waive formal Request for Proposal (RFP) process and approve contract with Logikcull for the period of July 1, 2023 through June 30, 2026, for subscription services to the Logikcull E-Discovery Software for City Attorney’s Office with a not-to-exceed amount of $36,000 per year and a total not-to-exceed amount of $108,000 over the lifetime of the contract.
2. Authorize expenditure in the amount of $36,000 for FY 2023-24 and $36,000 for FY 2024-25 from General Fund A/C # 001-1610-611-4300 (Software Maintenance).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| L. | Rancho Conejo Biotech Area Sidewalk Project (CI 5664)
RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement No. 13114-2022 with MNS Engineers, Inc., Thousand Oaks, CA, in the amount of $8,830 for a revised not-to-exceed amount of $355,941 for additional design services for the Rancho Conejo Biotech Area Sidewalk Project (CI 5664), plus an additional $30,000 for extra services.
2. Authorize expenditure in the amount of $38,830 ($8,830 Second Amendment, plus extra services of $30,000) from A/C #001-5310-631-8300 (CI 5664, Rancho Conejo Biotech Area Sidewalk Project).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
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| M. | Site Improvements at Reservoirs and Pump Stations (CI 5520)
RECOMMENDATION:
1. Award Professional Services Agreement with AECOM Technical Services, Inc. (Westlake Village, CA) in an amount not to exceed $399,055 for engineering and design of Site Improvements at Reservoirs and Pump Stations (CI 5520), plus extra services of $40,000, with a term ending December 31, 2024.
2. Authorize expense in the amount of $444,055 ($399,055 agreement, plus $40,000 extra services, and $5,000 for City furnished materials and supplies), $399,055 from A/C #612-8040-682-8300, and $45,000 from A/C #613-8040-682-8300 (CI 5520, Site Improvements at Reservoirs and Pump Stations).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
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| N. | Purchase of Stump Grinder and Utility Trucks
RECOMMENDATION:
1. Approve “piggyback” purchase of one SC552 Vermeer Stump Grinder from RDO Equipment Company (Oxnard, CA) through Sourcewell Contract #031721-VRM for replacement of asset #5630-247 for a total cost of $81,989.20.
2. Approve “piggyback” purchase of three International Trucks from Gibbs International Truck Centers (Oxnard, CA) through Sourcewell Contract #060920-NVS for replacement of assets #5630-216, #5630-224 and #5640-149 for a total cost of $410,475.45.
3. Authorize expenditure in the amount of $492,464.65 in FY 2022-23 from the following General Fund accounts: $372,476.79 from A/C #001-5630-632-8400 (Landscape Maintenance Equipment Over $5,000) and $119,987.86 from A/C #001-5640-631-8400 (Fleet Service Equipment Over $5,000).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
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| O. | 2024 Pavement Overlay (CI 5594) and Slurry (MI 2610) Programs
RESOLUTION ADOPTING LIST OF PROJECTS FOR FY 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
RECOMMENDATION:
1. Adopt resolution approving a preliminary list of streets that will be funded in part with FY 2022-23 SB1 Road Maintenance and Rehabilitation Account revenue for construction of the 2024 Pavement Overlay Program (CI 5594).
2. Approve Professional Services Agreement with Pavement Engineering Inc. (PEI), (Santa Clarita, CA) in an amount not-to-exceed $244,927, plus extra services of $25,073 to provide engineering design services, for the 2024 Pavement Overlay (CI 5594) and Slurry Program (MI 2610), with a term ending June 30, 2025.
3. Approve budget appropriation and expenditures in the amount of $270,000 including: $189,150 ($171,427 engineering design services, $17,723 extra services) from A/C #135-0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #135-5310-631-8300, (CI 5594, Pavement Overlay Program), and $80,850 ($73,500, engineering design services, $7,350 extra services) from A/C #132-0000-311-1000 (Gas Tax Fund, Fund Balance) to A/C #132-5310-631-5500 (MI 2610, Pavement Slurry Program).
4. Find that this action is not a project as defined under the California Environmental Quality Act.
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| P. | FY 2023-24 Insurance Renewals
RECOMMENDATION:
1. Authorize City Manager or designee to purchase insurance policies for excess liability, deadly weapon response, contractual liability insurance, aircraft (drone), excess workers' compensation, government crime, property, and earthquake, for the term of July 1, 2023, through June 30, 2024.
2. Authorize expenditure in an amount not to exceed $678,600 from A/C #711-0520-686-6312 (Internal Service Fund, Liability) as follows: $664,200 for payment of premiums for excess liability insurance, $7,600 for renewal of deadly weapon response insurance, $5,500 for renewal of contractual liability insurance, and $1,300 for renewal of aircraft (drone) insurance.
3. Authorize expenditure in an amount not-to-exceed $115,100 from A/C #712-0520-686-6321 (Internal Workers Compensation Fund) for renewal of excess workers’ compensation insurance.
4. Authorize expenditure in an amount not-to-exceed $4,900 from A/C #001-0520-612-6340 (Internal Service Fund, Liability) for renewal of government crime insurance.
5. Authorize expenditure in an amount not-to-exceed $2,097,900 from the General Fund, Library Fund, ECTA Fund, Landscape Fund, Water Fund, Wastewater Fund, Transportation Fund, and Solid Waste Fund as follows: $1,502,100 for property insurance, and $595,800 for Difference in Conditions (earthquake) insurance.
6. Approve additional budget appropriation in the amount of $212,700 for property insurance and Difference in Conditions (earthquake) insurance as follows: $44,400 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611-5010-686-6330 (Water Fund, Property); $96,300 from A/C #621-0000-341-9900 (Wastewater Fund, Net Position) to A/C # 621-5010-686-6330 (Wastewater, Property); and $72,000 from A/C #110-0000-311.1000 (Library Fund, Fund Balance) with $61,200 to A/C # 110-7010-673-6330 (Library Fund, Thousand Oaks Library, Property) and $10,800 to A/C #110-7410-673-6330 (Library Fund, Newbury Park Library, Property).
7. Find that this action is not a project as defined under the California Environmental Quality Act.
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| Q. | Council on Aging Representatives to Ventura County Area Agency on Aging Advisory Council
RECOMMENDATION:
1. Confirm Stephanie Belding, community member, and Patricia Lownes, Council on Aging Commissioner, as Representative Members to the Ventura County Area Agency on Aging Advisory Council for two-year terms ending June 30, 2025.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| R. | Program Management Support for Water and Wastewater Capital Improvement Projects
RECOMMENDATION:
1. Approve Professional Services Agreement with Phoenix Civil Engineering, Inc. (Santa Paula, CA) in an amount not to exceed $900,000 for providing professional consulting services relating to “Program Management Support for Water and Wastewater Capital Improvement Projects,” with a term ending June 30, 2026.
2. Authorize expense in the amount of $900,000 in various Water and Wastewater Funds capital accounts as program management services are rendered.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| S. | Grant R. Brimhall Library Aquarium Maintenance
RECOMMENDATION:
1. Approve a three-year agreement with Aquatic Contractors (Thousand Oaks, CA) for all supplies and maintenance of the 3,600-gallon saltwater aquarium at the Grant R. Brimhall Library effective July 1, 2023, through June 30, 2026, in a not-to-exceed amount of $138,264.
2. Authorize expenditure in the amount of $46,100 for each fiscal year from A/C #110-7310-673-4200 (Library Fund/Building Repairs and Maintenance).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
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| T. | On-Call Professional Services Agreements
RECOMMENDATION:
1. Approve on-call Professional Services Agreements with 104 firms for various services for a three-year period ending June 30, 2026, with not-to-exceed amounts up to $500,000 for each fiscal year, and not-to-exceed amounts of $125,000 for each individual Task Order.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
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| U. | Transit Service Agreements
RECOMMENDATION:
1. Approve Second Amendment to Moorpark Dial-a-Ride Contract (No. 12082-2019), First Amendment to Moorpark Fixed Route Maintenance Contract (No. 12083-2019), and Second Amendment to Moorpark Fixed Route Operations Contract (No. 12084-2019) extending contracts through June 30, 2025.
2. Approve First Amendment to Westlake Village Dial-a-Ride Contract (No. 12103-2019) extending contract through June 30, 2025.
3. Approve First Amendment to Kanan Shuttle Contract (No. 12085-2019) and First Amendment to County Dial-a-Ride Contract (No. 12086-2019) extending contracts through June 30, 2025.
4. Approve Fourth Amendment to East County Transit Alliance Fiscal Agent Contract (No. 10953-2015).
5. Approve First Amendment, two-year extension of Contract (No. 12224-2019) with City of Agoura Hills for Dial-a-Ride services through June 30, 2025.
6. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| V. | On-Call Professional Services Agreements for Building & Safety Services
RECOMMENDATION:
1. Approve on-call professional services agreements with five firms to assist the Building Division with inspections and plan check services for a two-year period ending June 30, 2025, with not-to-exceed amounts of $200,000 per fiscal year, for a not-to-exceed total of $400,000 per agreement, and not-to-exceed amounts of $125,000 for each individual Task Order.
2. Find that this action is not a project as defined under the California Environmental Quality Act.​
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| W. | Annual Gann Appropriations Limit
RESOLUTION ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-2024
RECOMMENDATION:
1. Adopt resolution approving the Annual Gann Appropriations Limit calculation, setting City of Thousand Oaks’ Gann Limit at $219,559,478 for FY 2023-24.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| X. | City Sponsorship of New West Symphony's Summerfest Program
RECOMMENDATION:
1. Approve additional budget appropriation and expenditure in the amount of $25,000 from A/C #001-0000-311-1000 (General Fund – Fund Balance) to A/C #001-1240-674-5799 (General Fund – Special Events) for City sponsorship of New West Symphony’s Summerfest Program.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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| Y. | Memoranda of Understanding with Represented Bargaining Units and Salary Schedules and Hourly Employees Salary Schedule
RESOLUTION ADOPTING MEMORANDUM OF UNDERSTANDING WITH THOUSAND OAKS CITY EMPLOYEE ASSOCIATION (TOCEA) AND RESCINDING RESOLUTION NO. 2021-026
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR THOUSAND OAKS CITY EMPLOYEE ASSOCIATION (TOCEA) AND RESCINDING RESOLUTION NO. 2022-033
RESOLUTION ADOPTING MEMORANDUM OF UNDERSTANDING WITH THOUSAND OAKS MANAGEMENT ASSOCIATION (TOMA) AND RESCINDING RESOLUTION NO. 2021-028
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR PROFESSIONAL EMPLOYEES (THOUSAND OAKS MANAGEMENT ASSOCIATION - TOMA) AND RESCINDING RESOLUTION NO. 2022-034​​​
RESOLUTION ADOPTING MEMORANDUM OF UNDERSTANDING WITH SENIOR MANAGEMENT ASSOCIATION (SMA) AND RESCINDING RESOLUTION NO. 2021-030
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR SENIOR MANAGEMENT, CONFIDENTIAL, AND SUPERVISORY EMPLOYEES (SENIOR MANAGEMENT ASSOCIATION – SMA) AND RESCINDING RESOLUTION NO. 2022-035
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR HOURLY EMPLOYEES AND RESCINDING RESOLUTION NO. 2022-036
RECOMMENDATION:
1. Adopt resolution adopting Memorandum of Understanding (MOU) with Thousand Oaks City Employee Association (TOCEA) and rescinding Resolution No. 2021-026.
2. Adopt resolution establishing new salary schedule for General Employees (TOCEA) and General Hourly Employees and rescinding Resolution No. 2022-033.
3. Adopt resolution adopting MOU with Thousand Oaks Management Association (TOMA) and rescinding Resolution No. 2021-028.
4. Adopt resolution establishing new salary schedule for Professional Employees (TOMA) and Professional Hourly Employees, and rescinding Resolution No. 2022-034.
5. Adopt resolution adopting MOU with Senior Management Association (SMA) and rescinding Resolution No. 2021-030.
6. Adopt resolution establishing new salary schedule for Senior Management, Confidential, and Supervisory Employees (SMA) and SMA Hourly Employees, and rescinding Resolution No. 2022-035.
7. Adopt resolution establishing new salary schedule for Hourly Employees and rescinding Resolution No. 2022-036.
8. Find that this action is not a project as defined in the California Environmental Quality Act.
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| Z. | Project Homekey Update
RESOLUTION AUTHORIZING TRANSFER OF OWNERSHIP OF 12 CONEJO BOULEVARD TO 12 CONEJO LP AND APPROVING AMENDMENT OF STANDARD AGREEMENT FOR HOMEKEY FUNDS WITH STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO ADD 12 CONEJO LP AS CO-GRANTEE
RECOMMENDATION:
1. Adopt resolution authorizing the transfer of ownership of 12 Conejo Boulevard from Shangri-La LLC to 12 Conejo LP and approve amendment of the standard agreement for Homekey funds with the Department of Housing and Community Development to reflect said transfer.
2. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
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