9. | | A. | General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify June 5, 2024, and June 12, 2024; approve June 19, 2024, and June 26, 2024, subject to review and ratification
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| B. | Minutes of City Council meeting of June 4, 2024
RECOMMENDATION:
Approve
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| C. | Regional Defense Partnership Dues Increase
RECOMMENDATION:
1. Authorize expenditure in the amount of $25,088 in FY 2024-25 from A/C #001-1120-611-5640 (General Fund, Legislative – Management Fees) for Regional Defense Partnership annual dues.
2. Approve budget appropriation and authorize expenditure in FY 2024-25 in the amount of $10,088 from A/C #001-0000-311-1000 (General Fund, Fund Balance) to A/C #001-1120-611-5640 (General Fund, Legislative – Management Fees) for increase in Regional Defense Partnership annual dues.
3. Find that this action is not a project as defined by the California Environmental Quality Act.
LEVINE ACT ITEM: No
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| D. | Council on Aging Appointments
RECOMMENDATION:
- Approve Council on Aging reappointment of Bertha Miranda to serve a two-year term ending July 2026.
- Approve Council on Aging appointments of Gregg Bruno, Pamela Davis, and Joseph Donohue to serve two-year terms ending July 2026.
- Find that this action is not a project as defined in the California Environmental Quality Act.
LEVINE ACT ITEM: No
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| E. | Wastewater Flow Monitoring Services Agreement
RECOMMENDATION:
1. Approve General Services Agreement with Utility Systems Science and Software Response (US3) (Santa Ana, CA) for wastewater flow monitoring services in the amount not to exceed $167,400 for a three-year term through June 30, 2027.
2. Authorize expenditure in the amount of $55,800 for FY 2024-25 from A/C #621-8220-682-5699 (Wastewater/Contracted Services).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: Yes
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| F. | Cogeneration Facility Upgrade (CI 5613)
RECOMMENDATION:
1. Award General Services Agreement to Collicutt Energy Services (Santa Fe Springs, CA) for cogeneration facility upgrade in the amount of $507,487 with a reserve of $75,000 for a total not-to-exceed amount of $582,487 for a one-year term through June 30, 2025.
2. Authorize expense in the amount of $582,487 for FY 2024-25 from A/C #624-8250-682-8300 (CI 5613 – Cogeneration Facility Upgrade).
3. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
LEVINE ACT ITEM: Yes
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| G. | Upper Malibu Creek Watershed Memorandum of Agreement
RECOMMENDATION:
1. Approve First Amendment to Memorandum of Agreement (MOA) between the City of Thousand Oaks, County of Ventura (County), and Ventura County Watershed Protection District (VCWPD) for Upper Malibu Creek Watershed (MCW) Total Maximum Daily Load (TMDL) monitoring and implementation to extend the agreement until June 30, 2027, and add an additional $233,202 to the original agreement amount of $214,671, increasing the total not-to-exceed amount to $447,873 for the City’s cost share.
2. Authorize expenditure in the amount of $74,779.10 for FY 2024-25 from A/C #177-5320-631-5799 (Stormwater Contractual Services- Other Agencies).
3. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15307.
LEVINE ACT ITEM: No
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| H. | Wendy Drive Sewer Main Replacement Project (CI 5744)
RECOMMENDATION:
1. Approve the project design, specifications, and Addenda Nos. 1 and 2 for the construction of the Wendy Drive Sewer Main Replacement Project (CI 5744).
2. Award construction contract for Wendy Drive Sewer Main Replacement Project (CI 5744) to J&H Engineering General Contractors, Inc. (Camarillo, CA), in the amount of $192,500 plus a contingency of $19,250.
3. Approve budget transfer in the amount of $250,000 from A/C #624-8250-682-5500 (Wastewater Collection Repair Project MI 2611) to A/C #624-8250-682-8300 (Wendy Drive Sewer Main Replacement Project CI 5744).
4. Authorize expenditure in the amount of $211,750 ($192,500 construction contract, $19,250 construction contract contingency) from A/C #624-8250-682-8300 (Wendy Drive Sewer Main Replacement Project CI 5744).
5. Delegate authority to the City Engineer to approve changes in the design, plans, specifications, and working details of the project on work directives and change orders up to the project-approved contingency amount.
6. California Environmental Quality Act (CEQA): A categorical exemption from CEQA was approved for this project by City Council on January 16, 2024.
LEVINE ACT ITEM: No
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| I. | Unit W Wastewater Interceptor Improvements (CI 5445)
RECOMMENDATION:
1. Terminate the construction contract with MMC, Inc. (MMC) (La Palma, CA), for the Unit W Wastewater Interceptor Improvements Project (CI 5445).
2. Authorize staff to re-advertise the project for new construction bids following a value engineering evaluation.
3. California Environmental Quality Act (CEQA): A Mitigated Negative Declaration was approved for this project by City Council on February 22, 2022.
LEVINE ACT ITEM: No
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| J. | Citywide Uniform Contract Amendment
RECOMMENDATION:
1. Approve First Amendment to “piggyback” Contract No. 13139-2022 with Cintas Corporation (Mason, OH) for uniforms, other related rental items, and laundry services to increase the annual not-to-exceed amount in the amount of $15,000 annually for a total not-to-exceed amount of $85,000 annually.
2. Authorize expenditure of a not-to-exceed amount of $85,000 annually from various department accounts.
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
LEVINE ACT ITEM: No
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| K. | On-Call Professional Services Agreements for Planning Division
RECOMMENDATION:
1. Approve on-call professional services agreements with ten firms to assist the Planning Division with Environmental Consulting and Professional Planning Consulting services for a three-year period ending June 30, 2027, with not-to-exceed amounts of $125,000 for each individual Task Order, $200,000 per fiscal year, or total of $600,000 per agreement.
2. Authorize expenditure in the amount of $1,000,000 in FY 2024-25 from A/C #001-4210-641-5947 (Contracted Services, Reimbursable) and $100,000 from A/C #001-4210-641-5699 (Contracted Services, Other). 3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
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| L. | Arborist and Landscape Architect Consultant Services
RECOMMENDATION:
1. Authorize the City Manager to execute Professional Services Agreements with Dudek (Encinitas, CA), Rincon Consultants (Ventura, CA), and Wildscape Restoration, Inc. (Ventura, CA) for arborist and landscape architect consultant services for a three-year period ending June 30, 2027, plus an option to extend for a maximum of one additional one-year term, for a not-to-exceed amount of $100,000 per fiscal year per consultant with the total four-year contract not-to-exceed amount of $400,000 per agreement.
2. Authorize expenditure in an amount of $100,000 for FY 2024-25 from A/C #001-4210-641-5947 (General Fund Planning – Reimbursable).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
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| M. | Claims Management Services Agreement Amendment
RECOMMENDATION:
1. Approve First Amendment to Contract No. 12735-2021 with Sedgwick Claims Management Services, Inc. Third Party Administrator (“Sedgwick”) in the amount of $45,157 to extend the period of the agreement for an additional 12 months to June 30, 2025, with a not-to-exceed amount of $175,386.
2. Authorize expenditure in the amount of $45,157 in FY 2024-25 from A/C #712-0520-686-5640 (Workers’ Compensation Internal Service Fund Management Fees).
3. Find that is action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
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| N. | Annual Gann Appropriations Limit
RESOLUTION ESTABLISHING APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025
RECOMMENDATION:
1. Adopt resolution approving the Annual Gann Appropriations Limit calculation, setting City of Thousand Oaks’ Gann Limit at $239,776,954 for FY 2024-25.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
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| O. | Los Angeles County Animal Care and Control Contract
RECOMMENDATION:
1. Approve and authorize the City Manager to execute a five-year Joint Exercise of Powers Agreement between the County of Los Angeles and the City of Thousand Oaks relating to Animal Care and Control Services (Agreement).
2. Authorize expenditure in the amount of $500,500 for FY 2024-25 from A/C #001-4020-624-5710 (General Fund – Payment to Other Agencies).
3. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: No
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| P. | Updates to Employee Salary Schedules
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR THOUSAND OAKS CITY EMPLOYEE ASSOCIATION (TOCEA), AND RESCINDING RESOLUTION NO. 2023-035
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR PROFESSIONAL EMPLOYEES (THOUSAND OAKS MANAGEMENT ASSOCIATION – TOMA), AND RESCINDING RESOLUTION NO. 2023-037
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR SENIOR MANAGEMENT, CONFIDENTIAL, AND SUPERVISORY EMPLOYEES (SENIOR MANAGEMENT ASSOCIATION – SMA) AND RESCINDING RESOLUTION NO. 2023-039
RESOLUTION ESTABLISHING NEW SALARY SCHEDULE FOR HOURLY EMPLOYEES AND RESCINDING RESOLUTION NO. 2023-040
RECOMMENDATION:
1. Adopt resolution to establish a new salary schedule for General Employees [Thousand Oaks City Employees Association (TOCEA)] and rescind Resolution No. 2023-035.
2. Adopt resolution to establish a new salary schedule for Professional Employees [Thousand Oaks Management Association (TOMA)] and rescind Resolution No. 2023-037.
3. Adopt resolution to establish a new salary schedule for Senior Management, Confidential, and Supervisory Employees [Senior Management Association (SMA)] and rescind Resolution No. 2023-039.
4. Adopt resolution to establish a new salary schedule for Hourly Employees and rescind Resolution No. 2023-040.
5. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
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| Q. | City Insurance Renewals
RECOMMENDATION:
1. Authorize City Manager or designee to purchase insurance policies for excess liability, deadly weapon response, contractual liability insurance, aircraft (drone), excess workers' compensation, government crime, property, and earthquake, for the term of July 1, 2024, through June 30, 2025.
2. Authorize expenditure in an amount not to exceed $900,000 for FY 2024-25 from A/C #711-0520-686-6312 (Internal Service Fund, Liability) for payment of premiums for renewals of excess liability insurance, deadly weapon response insurance, contractual liability insurance and aircraft (drone) insurance.
3. Authorize expenditure in an amount not to exceed $145,000 for FY 2024-25 from A/C #712-0520-686-6321 (Internal Workers Compensation Fund) for renewal of excess workers’ compensation insurance.
4. Authorize expenditure in an amount not to exceed $5,000 for FY 2024-25 from A/C #001-0520-612-6340 (Internal Service Fund, Liability) for renewal of government crime insurance.
5. Authorize expenditure in an amount not to exceed $2.2 million for FY 2024-25 from the General Fund, Library Fund, ECTA Fund, Landscape Fund, Water Fund, Wastewater Fund, Transportation Fund, and Solid Waste Fund for property insurance and for Difference in Conditions (earthquake) insurance.
6. Approve additional budget appropriation in the amount of $76,900 for property insurance and Difference in Conditions (earthquake) insurance as follows: $16,100 from A/C #611-0000-341-9900 (Water Fund, Net Position) to A/C #611-5010-686- 6330 (Water Fund, Property); $34,800 from A/C #621-0000-341-9900 (Wastewater Fund, Net Position) to A/C #621-5010-686-6330 (Wastewater, Property); and $26,000 from A/C #110-0000-311-1000 (Library Fund, Fund Balance) with $22,100 to A/C #110-7010-673-6330 (Library Fund, Thousand Oaks Library, Property) and $3,900 to A/C #110-7410-673-6330 (Library Fund, Newbury Park Library, Property).
7. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
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| R. | Professional Sales and Property Tax Audit Services Agreements
RECOMMENDATION:
1. Approve agreement with Hinderliter, de Llamas & Associates (HdL) (Brea, CA), for Sales and Use Tax Audit Services in an annual base contract amount of $10,800 (subject to an annual CPI increase beginning in year two), plus a percentage, not to exceed 15 percent, of all new sales and use tax revenue received as a result of audit and recovery work performed by HdL for a three-year period beginning July 1, 2024, with two one-year options to extend the agreement through June 30, 2029. The total not-to-exceed amount for the entirety of the agreement is $350,000.
2. Approve agreement with HdL Coren & Cone (HdLCC) (Brea, CA), for Property Tax Audit services, in an annual base contract amount of $23,625 (subject to an annual CPI increase beginning in year two), plus a percentage, not to exceed 25 percent, of net tax revenues recovered for the City as result of audit efforts for a three-year period beginning July 1, 2024, with two one-year options to extend the agreement through June 30, 2029. The total not-to-exceed amount for the entirety of the agreement is $145,000.
3. Authorize expenditure in FY 2024-25 for the Sales and Use Tax Audit Services for the base contract amount of $10,800 from A/C #001-3110-612-5210 (General Fund - Audit Services) and $50,000 for the contingency fee based on new revenues received by the City as a result of audit and recovery work performed by HdL from A/C #001-0000-412-9900 (General Fund Sales and Use Tax Contra Revenue/Audit Expense). 4. Authorize expenditure in FY 2024-25 for the Property Tax Audit Services for the base contract amount of $23,625 from A/C #001-3110-612-5210 (General Fund - Audit Services, and $5,000 for the contingency fee based on net revenues recovered for the City as a result of audit work performed by HdLCC from A/C #001-3110-612-5210 (General Fund - Audit Services). 5. Find that this action is not a project as defined under the California Environmental Quality Act.
LEVINE ACT ITEM: Yes
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| S. | Downtown Campus Master Plan – Declaration of Surplus Lands for Westside Parcels
RESOLUTION DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 ET SEQ, THAT CERTAIN REAL PROPERTY LOCATED AT ASSESSOR PARCEL NUMBERS 670-018- 2060, 670-018-2190, 670-018-2220, 670-018-2230 AND A PORTION OF PARCEL 670-018-2210 IS NON-EXEMPT SURPLUS LAND, APPROVING NOTICE OF AVAILABILITY THEREFOR, AUTHORIZING CITY MANAGER TO COMPLY WITH SURPLUS LAND ACT, AND FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTIONS 15060(C) AND 15312 OF CEQA GUIDELINES
RECOMMENDATION:
1. Adopt resolution declaring that pursuant to Government Code Section 54221 that certain real property located at Assessor Parcel Numbers (APNs) 670-018-2060, 670-018-2190, 670-018-2220, 670-018-2230, and a portion of parcel located at APN 670-018-2210 is non-exempt surplus land, approving the notice of availability therefore, authorizing the City Manager to comply with the Surplus Land Act.
2. Find that this action is not a project as defined under the California Environmental Quality Act pursuant to CEQA Guidelines, Section 15060(c)(3), or in the alternative, even if the actions contemplated herein constituted a “project” under CEQA, they involve the sale or lease of surplus land which is exempt from environmental review under CEQA pursuant to CEQA Guidelines, Section 15312.
LEVINE ACT ITEM: No
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