| 9. | | | A. | General, Utilities, Golf Course, and Theatres Demands
RECOMMENDATION:
Ratify July 19, 2023, July 26, 2023, August 2, 2023, August 9, 2023, August 16, 2023, August 23, 2023, August 30, 2023, and September 6, 2023; approve September 13, 2023, and September 20, 2023, subject to review and ratification
|
| B. | Minutes of City Council meeting of July 18, 2023
RECOMMENDATION:
Approve
|
| C. | Sprague’s Ready Mix Concrete Purchases in FY 2022-23
RECOMMENDATION:
1. Approve additional not-to-exceed amount and expenditure in the amount of $4,131 from A/C #001-5610-631-3413 (Improvements Not Capitalized / Sidewalk Improvements) for concrete purchases from Sprague’s Ready Mix in FY 2022-23.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
|
| D. | Hill Canyon Treatment Plant MCC Bioreactor Project (CI 5440)
RECOMMENDATION:
1. Reject all bids received on July 26, 2023.
2. Authorize staff to re-advertise the project for new construction bids.
3. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
|
| E. | 2024 City Council Meeting Schedule
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THOUSAND OAKS SETTING CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2024
RECOMMENDATION:
1. Adopt resolution establishing City Council meeting schedule for calendar year 2024.
2. Find that this action is not a project as defined by the California Environmental Quality Act.
|
| F. | Guard Rail Project (MI 2574)
RECOMMENDATION:
1. Reject bid received on August 2, 2023.
2. Authorize staff to re-advertise the Guard Rail Project (MI 2574) for construction bids.
3. Find that the project is Categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
|
| G. | Polybutylene Service Line and Valve Replacement Projects (CI 5646 and CI 5648)
RECOMMENDATION:
1. Authorize staff to advertise the Polybutylene Service Line Replacement (CI 5646) and Valve Replacement (CI 5648) Projects for construction bids.
2. Find that the projects are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15301.
|
| H. | Second Amendment to Bank of America Performing Arts Center Event Security Service Agreement
RECOMMENDATION:
1. Approve Second Amendment to Professional Services Agreement with Staff Pro, Inc. dba Allied Universal Event Services, Fullerton, California (Contract No. 12908-2021) for BAPAC Security Services in the amount of $402,500, for a revised not-to-exceed amount of $950,000.
2. Approve additional budget appropriation in the amount of $150,000 as follows: $23,500 from A/C #681-0000-341-9900 (Theatres Fund – Retained Earnings Undesignated) to A/C #681-7810-682-5660 (Scherr Forum, Security) and $126,500 from A/C #681-0000-341-9900 (Theatres Fund – Retained Earnings Undesignated) to A/C #681-7710-682-5660 (Kavli, Security).
3. Authorize expenditure in the amount of $76,000 from A/C #681-7810-682-5660 (Scherr) and $326,500 from A/C #681-7710-682-5660 (Kavli).
4. Find that this action does not constitute a project under the California Environmental Quality Act.
|
| I. | Purchase of Large Equipment and Vehicles
RECOMMENDATION:
1. Approve “piggyback” purchase of three Vermeer BC-1500 Chippers from RDO Equipment (Oxnard, CA) through Sourcewell Contract #031721-VRM for replacement of assets #5630-251, #5630-252, and #5630-253 for a total cost of $291,455.13.
2. Approve “piggyback” purchase of one Toro Dingo Tractor with Attachments from Pacific Equipment (Oxnard, CA) through Sourcewell Contract #031121-TTC for replacement of asset #5630-222 for a total cost of $66,312.68.
3. Approve “piggyback” purchase of one Felling FT-10CL Compact Utility Trailer from Pacific Equipment (Oxnard, CA) through Sourcewell Contract #092922-FTS for replacement of asset #5630-220 for a total cost of $18,164.28.
4. Approve “piggyback” purchase of two Trailking TKT40LP Trailers from Coastline Equipment (Oxnard, CA) through Sourcewell Contract #092922-TKI for replacement of assets #5610-279 and #5610-280 for a total cost of $110,851.62.
5. Approve “piggyback” purchase of three CAT Generators from Quinn Power Systems (Oxnard, CA) through Sourcewell Contract #092222-CAT for replacement of assets #8030-221, #8030-235, and one new generator for a total cost of $639,494.70.
6. Approve “piggyback” purchase of one John Deere 524P Loader from Coastline Equipment (Oxnard, CA) through Sourcewell Contract #011723-JDC for replacement of asset #8250-466 for a total cost of $237,113.51.
7. Approve “piggyback” purchase of one GapVax MC1510-3S4S Combination Jet/Vac Truck from Plumber’s Depot (Hawthorne, CA) through Sourcewell Contract #101221-GPV for replacement of asset #8250-506 for a total cost of $729,241.82.
8. Approve “piggyback” purchase of one Bobcat TL723 Telehandler from Bobcat of Ventura (Ventura, CA) through Sourcewell Contract #040319-CEC for replacement of asset #8250-430 for a total cost of $120,132.66.
9. Approve “piggyback” purchase of five Ford F-250 Utility Trucks from Rush Truck Center (Whittier, CA) through BuyBoard Contract #601-19 for replacement of assets #5630-241, #5610-325, #5610-326, #3570-104, and #3570-145 for a total cost of $314,723.20
10. Authorize expenditure in the amount of $2,527,489.60 from the following accounts: $438,876.73 from A/C #001-5630-632-8400 (Landscape Equipment Over $5,000) partially offset in the amount of $213,572 by A/C #001-5630-632-8900 (Landscape Fixed Asset Replacement); $236,740.90 from A/C #001-5610-631-8400 (Street Equipment Over $5,000) fully offset by A/C #001-5610-631-8900 (Street Fixed Asset Replacement); $639,494.70 from A/C #611-8030-685-8400 (Water Equipment Over $5,000) partially offset in the amount of $113,120 by A/C #611-8030-685-8900 (Water Fixed Asset Replacement); $1,086,487.99 from A/C #621-8250-685-8400 (Wastewater Equipment Over $5,000) partially offset in the amount of $209,514 by A/C #621-8250-685-8900 (Wastewater Fixed Asset Replacement), and $125,889.28 from A/C #001-3570-612-8400 (Facility Equipment Over $5,000) fully offset by A/C #001-3570-612-8900 (Facility Fixed Asset Replacement).
11. Find that this action is not a project as defined under the California Environmental Quality Act.
|
| J. | Hill Canyon Treatment Plant Tertiary Filter Rehabilitation Project (MI 2590)
RECOMMENDATION:
1. Approve Professional Services Agreement with HDR Engineering, Inc., (Los Angeles, CA) in an amount not to exceed $360,790 for the preparation of a condition assessment as well as plans and specifications related to the Tertiary Filters at the Hill Canyon Treatment Plant (HCTP), plus extra services of $36,000, with a term ending December 31, 2024.
2. Authorize expenditure in the amount of $396,790 ($360,790 agreement, plus extra services of $36,000) from A/C #624-8250-682-5500 (MI 2590, HCTP Tertiary Filter Rehabilitation Project).
3. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
|
| K. | 2022-23 Grand Jury Report – Water Availability for Wildfires in Ventura County
RECOMMENDATION:
1. Approve the written response to the June 12, 2023, Ventura County Grand Jury report, "Water Availability for Wildfires in Ventura County," and authorize staff to forward the response to the Grand Jury.
2. Find that this action is not a project as defined under the California Environmental Quality Act.
|
| L. | Arts and Culture Roundtable Appointments
RECOMMENDATION:
1. Approve reappointments of Anthony Angelini and Megan McDonough to the Arts and Culture Roundtable for two-year terms, expiring June 30, 2025.
2. Approve appointments of Brittany Brouhard, Michelle Butera, Taylor Griese, Rossanna Guerra, and Kerry J. Nelson to the Arts and Culture Roundtable for two-year terms, expiring June 30, 2025.
3. Find that this action is not a project under the California Environmental Quality Act.
|
| M. | Thousand Oaks Boulevard Curbs and Pedestrian Crossing Improvements (CI 5398)
RECOMMENDATION:
1. Approve project design, plans, and specifications for construction of the Thousand Oaks Boulevard (TOB) Curbs and Pedestrian Crossing Improvements (CI 5398).
2. Award construction contract to Toro Enterprises, Inc. (Oxnard, CA) in the amount of $946,717.50, plus a contingency of $94,600.
3. Approve Professional Services Agreement with Willdan Engineering (Ventura, CA) for material testing, labor compliance, and inspection services during the construction of the TOB Curbs and Pedestrian Crossing Improvements (CI 5398) for the not-to-exceed amount of $86,185, plus $8,600 for extra services, with a term ending June 30, 2025.
4. Approve Third Amendment to Professional Services Agreement (Contract No. 12605-2020) with Kimley-Horn and Associates, Inc. (Los Angeles, CA) for design support services during the construction of the TOB Curbs and Pedestrian Crossing Improvements (CI 5398) in the amount of $25,300, plus $2,500 for extra services, for a revised not-to-exceed amount of $130,705 and extend the term of the agreement to June 30, 2025.
5. Approve Memorandum of Understanding (MOU) with the Thousand Oaks Boulevard Association (TOBA) for a $30,000 contribution towards the TOB Pedestrian Crossing.
6. Authorize acceptance of Highway Safety Improvement Project (HSIP) Cycle 9 grant [HSIPL-5392(059)] in the amount of $200,000 for the TOB Curbs and Pedestrian Crossing Improvements (CI 5398).
7. Approve budget appropriation in the amount of $30,000 from A/C #001-5310-481-0000 (Other Revenue / Private Capital Contribution) to A/C #001-5310-631-8300 (CI 5398, TOB Curbs and Pedestrian Crossing Improvements).
8. Approve budget appropriation in the amount of $200,000 from A/C #183-0000-435-9900 (Other Revenue from State/Other Reimbursements) to A/C #183-5310-631-8300 (CI 5398, TOB Curbs and Pedestrian Crossing Improvements).
9. Approve budget appropriation in the amount of $214,000 from A/C #543-0000-311-1000 (Developer Fees – Fund Balance) to A/C #543-5310-631-8300 (CI 5398, TOB Pedestrian Crossing).
10. Authorize expenditures in the amount of $1,173,903 ($946,717.50 construction contract; $94,600 construction contingency; $25,300 third amendment for construction phase support services; $86,185 agreement for material testing, labor compliance, and inspection; $11,100 of extra services; and $10,000 of City furnished supplies and materials) for the TOB Curbs and Pedestrian Crossing Improvements (CI 5398), as follows: $616,586 from A/C #183-5310-631-8300; $260,000 from A/C #001-5310-631-8300; and $297,9317 from A/C #543-5310-631-8300.
11. Delegate authority to the City Engineer to approve changes to the design, plans, specifications, and working details of the project on work directives and change orders up to the project contingency value.
12. Find that the Project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to 14 CCR 15302.
|
| N. | Retroreflective Backplate for Traffic Signals (CI 5592)
RECOMMENDATION:
1. Authorize staff to advertise the Retroreflective Backplate for Traffic Signals Project (CI 5592) for construction bids.
2. Authorize acceptance of a Federal Highway Safety Improvement Program (HSIP) Cycle 10 Grant in the amount of $123,300 from the Federal Highway Administration for the construction of the Retroreflective Backplate for Traffic Signals Project.
3. Find that the Project is Categorically Exempt from the California Environmental
Quality Act (CEQA) pursuant to 14 CCR 15301.
|
| O. | Security Systems Maintenance and Service Agreement
RECOMMENDATION:
1. Approve agreement for Security Systems Maintenance and Service with Climatec, LLC of Van Nuys, CA, effective September 30, 2023, through October 1, 2026, with two additional one-year options to extend, for a not-to-exceed amount of $1,329,400 over the lifetime of the contract. Contract not-to-exceed total includes $179,400 for regular maintenance services for years one through three, and $1,150,000 for optional years four and five and unanticipated repairs and services.
2. Authorize expenditure in the amount of $174,201 for FY 2023-24 and $189,509 for FY 2024-25 for regular maintenance services and potential unanticipated repairs and services in the following amounts: $290,424 from various General Fund accounts and $73,286 from various Library Fund accounts.
3. Approve budget appropriation in the amount of $6,050 for FY 2023-24 and $10,600 FY 2024-25, from A/C #001-0000-311-1000 (General Fund - Fund Balance) according to the full account breakdown as outlined in the staff report.
4. Find that this action is not a project as defined under the California Environmental Quality Act.
|
| P. | Hill Canyon Treatment Plant Mechanical System Upgrades (CI 5647) Bid Authorization
RECOMMENDATION:
1. Authorize staff to solicit bids for the Hill Canyon Treatment Plant Mechanical System Upgrades (CI 5647).
2. Find that this action is not a project as defined under Section 15378 (b)(2) and (b)(5) of the California Environmental Quality Act.
|
| Q. | Southern California Edison Easement for Electric Vehicle Charging Infrastructure at the Grant Brimhall Library
RECOMMENDATION:
1. Approve the Grant of Easement to Southern California Edison (SCE) Company and authorize the City Engineer to execute all necessary documents for the dedication of the easement and right-of-way on City property (APN 677-0-100-365) for electric vehicle (EV) charging infrastructure (CI 5569) at the City’s Grant Brimhall Library at 1401 East Janss Road.
2. Find that this project is exempt from the California Environmental Quality Act (CEQA) under a Class I categorical exemption (14 C.C.R. Section 15301).
|
| R. | Encampment Resolution Funding Rolling Grant Acceptance
RECOMMENDATION:
1. Authorize acceptance of the Encampment Resolution Funding Rolling Grant from the Business, Consumer Service, and Housing Agency’s California Interagency Council on Homelessness in the amount of $5,828,740.80 for the City’s Navigation Center.
2. Approve budget appropriation in the amount of $1,828,741 from A/C #001-0960-434-9900 (HSNAVI, General Fund State Grant Revenue) to A/C #001-0000-311-1000 (General Fund, Fund Balance).
3. Authorize City Manager to execute any documents required or deemed necessary as proscribed by grant requirements.
4. Authorize expenditure not to exceed $100,000 from A/C #001-0960-644-5699 to reimburse DignityMoves for preliminary development costs for demonstrated work done for the design concept of the Navigation Center.
5. Find that this action is not a project as defined under the California Environmental Quality Act (CEQA).
|
|
|
